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With 81 percent of data breaches being due to weak, reused, or stolen passwords, turning on Multi-Factor Authentication (MFA) for all of your apps is necessary. In this article, we'll show you how to set up MFA for your Office 365 account paired with the Microsoft Authenticator smartphone app.
While setting up MFA is an essential step, it is only one portion of a five step comprehensive email security strategy. This blog is the 5th post of a 5 post series titled Your Complete Guide to Microsoft Email Security. The 5 steps to email security are:
What is MFA? Follow the link to read a quick blog about what MFA is and why you need it.
While you can authenticate by typing in a 6-digit verification code sent to your phone or email address, having to jump back and forth between tabs and apps and then typing out the code is really annoying. The Microsoft Authenticator app alleviates this poor end-user experience. Why use MFA? Click on the picture below for a short video:
Before we begin, you or your IT administrator must have enabled MFA and the Azure feature called “Users can use preview features for registering and managing security info – enhanced” before being able to follow the steps below.
Let’s get started!
Once you have downloaded the app, please make sure you allow the Microsoft Authenticator app to use your camera (if asked). If the app cannot use the camera, you will not be able to complete the setup correctly. Once the app is installed, you will need to set up your account to connect to the app.
Now that the app has been registered against your account, let’s validate that it has been set up correctly
You will receive a ‘pop up’ notification from Microsoft Authenticator. You will need to press the Approve button to move forward. The nice thing is that, compared to SMS, MFA does not require you to type any number, making the process faster and easier.
If the setup is successful, you will receive the following confirmation: “Notification approved”
Now, you will set up a backup option: the normal MFA via SMS. You will be asked to enter your mobile phone number and decide if you want to have your validation done via an SMS or by having Microsoft call you.
In the example below, I have chosen the SMS option. Once you receive the SMS, enter the 6 digit code and click Next
When successful, you will receive the following screen “SMS verified successfully”
You are now ready to use Microsoft Authenticator as the default sign-in method
Congratulations! You have taken the final step in our four steps to email security series! Missed a step? Here's what you need:
For complete email security you should:
Questions? Comments? Leave your thoughts below or feel free to:
Curious how your security stacks up? Take our free, five-minute cybersecurity risk calculator quiz here:
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