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If you've ever done it, you know that migrating from one offering to another is never an easy feat. Beyond the "should I really press 'OK'?!" every step of the way, to the sheer time suck it can be, migrations are not for the faint of heart. Yet faint of heart you are not, because you've found yourself here. In this article, we will describe the step-by-step process you will follow when migrating from G Suite to Office 365. Have a snack, maybe do some jumping jacks and dive on in!
These instructions were last updated April 12th, 2021. We are continually reviewing our How-to steps to provide you with the most accurate guidance possible, but if you notice otherwise, please don't hesitate to drop a comment below.
If this article feels at all familiar, that may be because we wrote about migrating from Gmail to Office 365 back in 2019. Has the process changed? Nope! If you need those instructions, look no further. However, if you use G Suite (essentially the paid, business version of Gmail plus the suite of products Google offers like Sheets, etc. as their answer to Office 365) for your business and you want to migrate, you've come to the right place! Not sure if you want to migrate? Check out this article on G Suite vs. Office 365 to help you decide.
OK, you're ready! The following instructions will be your guide. These steps come directly from our BEMO Implementation Team secret vault. When you see the word "customer" that means you 😉
Limitations of a G Suite migration:
Google sets the threshold that only 2 GB may be transferred per day
What Will Be Migrated (Gmail API endpoints:):
Note: Links for Google Hangouts are a new default feature added to Google Meeting. Microsoft Office 365 doesn't have the corresponding property to map. Therefore, when migrating to Office 365, the links for Google Hangouts are added to the beginning of the meeting description body text in Office 365.
What Will Not Be Migrated:
Note: All color category meta tags are transferred over, but Office 365 does not have direct color mappings from Google G Suite, and so certain colors do not get mapped over, thus the colors are not displayed in Office 365 for the calendar entries.
Before you start, make sure that you:
Let's start! The entire process should take about 90 min.
Add users in Office 365 and create user mailboxes for the users by applying Exchange Online licenses from either a standalone plan or through a subscription that contains an Exchange Online plan. You will need to connect G Suite mailboxes to these newly created user mailboxes in Office 365 and the data will be transferred to the respective mailboxes in Office 365
Repeat the same steps and make sure to enable the following APIs
All APIs have been enabled
Your account has now been created
Make sure to copy the private key as you will be using it later on as well as the files downloaded on your computer
https://mail.google.com/, https://www.google.com/m8/feeds, https://www.googleapis.com/auth/contacts.readonly, https://www.googleapis.com/auth/calendar.readonly, https://www.googleapis.com/auth/admin.directory.group.readonly, https://www.googleapis.com/auth/admin.directory.user.readonly, https://www.googleapis.com/auth/drive, https://sites.google.com/feeds/, https://www.googleapis.com/auth/gmail.settings.sharing, https://www.googleapis.com/auth/gmail.settings.basic
You should be all set!
On the portal, click on Quick Add Item and add each account you want to migrate from G Suite to Office 365
Once done, you will have the accounts listed as below
You are now ready to start the migration!
Depending on the size of your mailboxes, it can take from few hours to weeks (count an average of 2 GB per day)
Once the migration is done, you will see the following
Status: Completed (Full)
Once done, the domain has been added and DNS updates are completed
You will want to run another sync in order to catch any emails that may have been received by G Suite during the DNS cutover. This step will make sure that you are not missing any emails sent during the last two hours.
Once done, your email migration is completed!
You will need to enable the following to make your Office 365 tenant secure
Phew! If you made it through all of that, you know that migrations are no small feat! Hopefully this how-to made it a little easier!
What if you don't know how to do this, don't want to try and mess it up yourself, or don't have the time?
We can do it for you! Go to our migration quote builder and we'll give you the price of doing this without even speaking with anyone 😊 You'll get an example bill that looks something like this:
Want to talk to someone about the specifics? Just start a web chat on the right side of this web page or schedule a call with us below 👇
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