Stop Shadow AI and Protect Your Data

Frequently Asked Questions

• What is Shadow AI?

  Shadow AI is when employees use AI tools that aren’t approved, monitored, or secured by the company. It creates risks because data may be shared with systems the organization can’t control. 

• How to detect shadow AI

  You can detect it by monitoring network traffic, app usage, unusual data movement, and identifying AI tools that don’t appear on the approved software list. 

• What are the best tools to deal with Shadow AI?

  Detecting shadow AI in a Microsoft environment relies on visibility and control across identities, apps, and data. Tools like Microsoft Defender for Cloud Apps help spot unapproved AI services by monitoring cloud traffic and flagging risky or unknown applications. Entra ID adds another layer by tracking sign‑ins, permissions, and unusual access patterns that may indicate unauthorized AI tool use.

  Microsoft Purview strengthens detection by classifying sensitive data and alerting you when it flows to unapproved destinations. Combined with usage analytics, data‑loss‑prevention policies, and audit logs, these tools give organizations a clear view of where AI tools appear, how they’re used, and whether they comply with internal standards.

• Do you secure AI platforms other than Copilot?

  No. We do not manage or secure third-party AI platforms directly. Responsibility for configuring and enforcing security policies within those platforms remains with the customer. 

• Is the Shadow AI solution a standalone product?

  No. Shadow AI is included as part of BEMO Diamond and Platinum packages. Our priority is that you grow confidently and safely with your AI use without having to sacrifice real protection. 

• How long does implementation take?

   Typically 4 weeks from kickoff to full deployment. 

  • Phase 1: Confirm existing purview requirements or deploy them
  • Phase 2: Discover AI Apps and detect policies
  • Phase 3: Review & Decision (sanction or unsanctioned)
  • Phase 4: Monitor

• Can we allow certain AI tools like ChatGPT?

  You control what’s allowed. Unsanctioned tools can be blocked while approved tools remain accessible.

  Policies can be customized to allow or restrict specific tools based on your requirements.